PRIVACY WITHIN THE OFFICE IN BIG CITIES

Privacy is a very important issue that should always be put into consideration for any organization to be able to protect its matters of interest. When an organization is dealing with sensitive matters such as personal details of its clients, it should ensure that the privacy of such content is on the check to avoid risks of infringement into personal details. Security procedures should be put in place to counteract or prevent the occurrences of privacy invasion.

Employee Tracks
It is important to track some of the employees undertakings within the office to ensure that they are not leaking out important details about the organization that can be used to paralyze its operations. Use of cell phones and mailing systems during office hours can be banned. Consequently, the communication lines can all be tapped into a central privacy check line to ensure no cases of discrepancies occur. Here the employer should do a background check before hiring to ensure that those with criminal records are not incorporated into the workforce. This can help to countercheck the ill motivated competitors who send spies to other organizations to steal vital information.

Systems privacy
With the outburst of technology, passwords should be used to protect information and formulas. These should be created in a way which are not easy to hack and the systems accounts accessed by unauthorized persons. It should be set up in a way that in the presence of other office branches for example being based in Chicago and having another office space in Manhattan, those in the Chicago office can not possibly get into the Manhattan office operations without granted authority.

Identification Cards
Organizations’ staff should have some identification on them so as to be able to be distinguished from outsiders. Anyone from outside should have left their personal information in the reception desk, and be issued with a visitors identification card in turn. They should give reasons for visiting the office, for instance, he or she could be the agent of proposed office space in Washington region and of no threat the reason for the visit should be clearly stated and communicated to the relevant authority.

Information Acquisition System
Due to privacy matters, there is the need to create a secure system of acquiring information at all time. Formal requests should be made for such releases to be granted and for records as to who has what information and for what period of time and into which office like into the office space Chicago. Reasons for having such information should also be stated and recorded.